Campus Partners

An overview of the various departments that you may need to work with to accomplish your event goals.

Facility Services

• Contact Facility Services for equipment rentals and setup, room maintenance, housekeeping and A/C or heating assistance.
• Work orders should be placed for all equipment requests. Note that you must submit two work order requests for equipment rentals: one for drop off time/place and a second for pick-up time/place. Your work order will not be accepted if you do not submit both.
• If Facility Services does not accept your work order for equipment due to lack of availability, we suggest reaching out to local equipment rental companies (like Action Rental).
• For immediate assistance with door locks, housekeeping or room comfort you should call Facility Services at (254) 710.1361.

Catering Services

• Many locations on campus require the use of Baylor Catering. Learn about their services on their website or call Baylor Catering at (254) 710.7550
• If your event location allows external caterers, consult and choose one from the Approved Caterers list maintained by Baylor's Procurement team. Visit the catering page to find a list of approved off-campus caterers and how to request a caterer that isn't currently on the approved list.
• Student groups wishing to utilize catering for their event should review the Student Activities Official Catering Policy.

Parking Services

If you will have guests parking on campus you should review the Visitor Parking Guidelines prior to your event and share that information with your attendees.

Guest Internet Access

Instructions for wireless access for campus visitors can be found here.

Event Safety and Compliance

• Department of Public Safety
• Emergency Guidelines
• Special Events Request Form
• Protection of Minors

Event Communications

For assistance with your event communications materials, please refer to the self-help tools and guidelines below:

• Baylor Graphic Standards: Baylor events are an extension of the Baylor University brand. In order to maintain the institutional brand, our team adheres to the university's brand standards.
• Printing: Our event communications team works directly with vendors to produce the communications and design pieces for events. For collateral for events not managed through our team, we encourage you to work directly with vendors in the Marketplace on your communications and design needs.
• Invitation Templates: When creating your invitation materials, please make sure to reference the university's brand standards.