Event Proposal - Departmental | Institutional Events

Contact Information

First Name

Last Name

Department

Baylor Address

Phone

Email Address

Dean/Department Head Email Address

Ignite Information

Entity Number

3 digits

Department Number

5 digits

Fund Number

3 digits

Designation Number

7 digits

Account Number

5 digits

Purpose Number

3 digits

Activity Code

4 digits

Future1 Code

5 digits

Future2 Code

5 digits

First/Last name of Ignite approver

Event Information

Event Name

Event Description

Please add a description of the event (including who will attend, who is hosting, and what activities will take place)

Start Date

End Date

Start Time

End Time

Reoccurring Dates

If this meeting is reoccurring, please list additional event dates.

Access to the venue prior to start time?

Early Venue Access Time

Event Planning Needs

Venue/Location Booking Assistance

Preferred Venue and Size/Occupancy of the Space

Include information on how you will utilize the space - i.e. venue can accommodate 400 people, but we will limit the event to 100 people.

What venue have you already secured?

Please indicate your event location. Include information on how you will utilize the space - i.e. venue can accommodate 400 people, but we will limit the event to 100 people.

A/V Assistance

Please list your audio/visual needs

Microphones, screens, etc...

Assistance with Communication Pieces

Will there be food served at this event?

Catering Options

Who is your caterer

Detail the food/meal(s) you plan on serving

Guest Information

Approximate Number of Guests

Baylor administrators hosting

Baylor administrators attending

Minors attending

Are the parents of the minors attending?

Projected number of minors attending?

Number of staff attending event/program?

Daytime or Overnight Event?

Additional Information

Please include any additional information that might be helpful in planning your event.