Event Proposal - 3rd Party/External Groups

Contact Information

First Name

Last Name

Address

City

State

Zip Code

Phone

example: 123-456-7890

Email Address

Organization

Department Information

First/Last name of head of sponsoring event

Department Head Phone

Department Email Address

Event Information

Event Name

Event Type

Describe the justification for an in-person event

Please list all types of attendees that will be at this event

What activities will take place at this event?

Please add a description of the event (including who will attend, who is hosting, and what activities will take place)

Start Date

End Date

Start Time

End Time

Access to the venue prior to start time?

Early Venue Access Time

Event Planning Needs

Venue/Location Booking Assistance

Preferred Venue and Size/Occupancy of the Space

Include information on how you will utilize the space - i.e. venue can accommodate 400 people, but we will limit the event to 100 people.

Will there be food served at this event?

Catering Options

Who is your caterer

Guest Information

Approximate Number of Guests

Baylor administrators hosting

Baylor administrators attending

Minors attending

Additional Information

Please include any additional information that might be helpful in planning your event.

Baylor is a private Christian research 1 university with a mission to educate men and women for worldwide leadership and service by integrating academic excellence and Christian commitment within a caring community.

Accordingly, the Baylor campus is private property; and no 3rd Party/External Group can be on campus without Baylor's consent. Furthermore, no 3rd Party/External Group may conduct or participate in any activity that would embarrass or bring discredit to Baylor, in its sole determination.

Any 3rd Party/External Group event held on campus must comply with Baylor University policies and procedures, and Baylor has the right, in its sole discretion, to determine such compliance. All 3rd Party/External Groups must agree to these policies and procedures before coming to campus, and they will be subject to lawful removal should these policies be violated, including those related to alcohol, drugs, firearms, political fundraising, tobacco or alignment with Baylor's Christian mission.

Event Proposal - 3rd Party/External Groups

Institutional Events